AI Sales Automation Case Study: How AiVanta Achieved 2x Conversions with Alisha-AI SDR

Imagine your team, overwhelmed with endless tasks, pouring hours into chasing leads but barely making progress. Productivity feels stuck, and growth seems like a distant goal.

This was AiVanta—a visionary company at the forefront of AI-driven SaaS for enterprise video content. Based in Mumbai, a city buzzing with innovation, they had a clear mission to empower businesses with intelligent AI sales automation and scalable solutions. But even the most innovative ideas hit roadblocks.

Vision Meets Roadblocks

Despite their futuristic approach, AiVanta faced an all-too-common problem: inefficiency. For them, the culprit was clear : manual prospecting. It drained time, slowed sales, and kept them from reaching their ambitious goals.

Response rates being underwhelming, and connecting with Indian ICPs (Ideal Customer Profiles) felt like searching for a needle in a haystack. Sales productivity suffered, and the dream of seamless growth seemed elusive.

How could a company that specialized in automation solve its own productivity bottlenecks? The answer was closer than they thought—AI sales automation. 

The Alisha-AI SDR Revolution

AiVanta’s turning point came with the implementation of Floworks’ AI sales automation—Alisha-AI SDR, an AI-powered Sales Development Representative. But Alisha wasn’t just a tool—it was a transformative addition to AiVanta’s team. Far from being just another tool, Alisha became their virtual powerhouse, seamlessly integrating into the team’s workflow.

Think of it as a hyper-efficient colleague who works tirelessly, day and night, to make sales easier and faster. In just two months, Alisha redefined how AiVanta worked.

Here's how it turned things around:

Automated Prospecting

At AiVanta, the days of manually scouring for leads and painstakingly filling out forms became a distant memory with Alisha-AI SDR. With a simple command, Alisha transformed the lead generation process. Its access to a database of over 250 million verified contacts ensured the team always had fresh, quality prospects to target.

But it wasn’t just about the volume of leads—it was about precision. Alisha delivered high-quality, targeted leads that minimized bounce rates and maximized the effectiveness of outreach efforts. Suddenly, the sales team could focus on building relationships instead of chasing data.

Personalized Outreach

Emails at AiVanta weren’t just sent—they were crafted. Alisha took personalization to the next level, going beyond the basics to create deeply tailored content. By analyzing data from LinkedIn and over 180 additional sources, it ensured every message resonated with the recipient.

Prospects opened these emails because they felt personal, relevant, and engaging. For AiVanta, it wasn’t just outreach anymore—it was connection-building at scale, and it worked.

Automated Follow-Ups and Instant Replies

Alisha-AI SDR revolutionized how AiVanta managed follow-ups. It worked tirelessly around the clock, ensuring every lead received a reply within one minute—day or night. 

This wasn’t just about speed; it was about consistency. Alisha automated follow-ups for unanswered leads, keeping conversations alive without the team having to intervene. Its multitasking capabilities allowed it to handle multiple leads simultaneously, all while maintaining a personalized touch.

With Alisha in their corner, AiVanta could nurture relationships effortlessly, ensuring no opportunity was left behind.

Omni-Channel Outreach

Reaching prospects required more than just one platform, and Alisha knew how to navigate them all. It seamlessly combined email and LinkedIn workflows, creating a cohesive and effective strategy. 

AiVanta leveraged Alisha’s ability to send connection requests on LinkedIn, follow up with opened emails, and even revive “cold” leads that might have otherwise been lost. This holistic approach expanded the team’s reach and ensured their message was always seen.

Time Zone Mastery

Scheduling meetings with global clients no longer felt like solving a complex puzzle. Alisha scanned calendars and offered flexible slots tailored to overlapping time zones, making it easy for prospects to pick a time that worked. For AiVanta, this meant no more back-and-forth emails trying to align schedules. Meetings were booked effortlessly, and the team could focus on what really mattered—building relationships and closing deals.

Effortless Meeting Scheduling

Cold Calendly links? Those were a thing of the past. Alisha transformed the scheduling experience into something seamless and inviting.

Instead of simply sharing a link, it curated a list of available slots tailored to the prospect’s convenience. Once a time was chosen, meetings were instantly synced with tools like Google Calendar, ensuring a flawless experience for both parties.

This small yet significant change freed up valuable time for AiVanta’s team, letting them focus on meaningful interactions with clients.

Automated CRM Updates

Keeping the CRM updated was no longer a chore. Alisha handled it all, automatically logging interactions and updating lead details in real-time. This ensured that AiVanta’s sales pipeline was always accurate and up-to-date. The impact was clear: meeting booking rates improved from less than 1% to 2-4%, all while the team focused on strategic growth instead of admin tasks.

Before vs. After: The Numbers that tell a story

The transformation with AI sales automation wasn’t just about feeling more productive—it was about delivering measurable results.

Here’s what AiVanta achieved with Alisha-AI SDR:

2-4% Meeting Booking Rate: 

Before Alisha, AiVanta struggled with a low meeting booking rate of less than 1%. Securing meetings with qualified leads was a consistent challenge.

After implementing Alisha, this rate increased to 2-4%, providing a steady stream of meetings with qualified prospects.

In fact, AiVanta now consistently books 7-8 meetings per week, transforming the sales pipeline into a high-performing, reliable system.

64% Increase in Response Rates: 

AiVanta’s outreach often struggled to generate engagement. Generic emails and slow responses were barriers to meaningful connections. With Alisha’s hyper-personalized outreach, response rates increased by 64%.

Alisha went beyond inserting a first name—using data from LinkedIn and over 180 sources, it tailored emails to resonate with recipients.

Personalized emails like these see 26% higher open rates, proving their power in driving engagement. Prospects took notice, leading to more conversations and increased engagement.

<1% Bounce Rate on Leads: 

Manual prospecting often resulted in high bounce rates, as the data was outdated or not well-targeted.

With Alisha’s ability to generate leads from an updated database of over 250 million contacts, AiVanta experienced a bounce rate of less than 1%.

This improvement meant that every lead was highly relevant, ensuring that outreach efforts were far more effective and efficient.

2x Increase in Conversions: 

With better-targeted leads and faster responses, AiVanta saw a 2x increase in conversions. Alisha automated follow-ups, provided instant responses, and ensured that leads received timely, personalized communication.

This swift engagement, combined with precise targeting, led to measurable growth and a significant improvement in conversion rates.

The team was able to close deals faster and more effectively, thanks to Alisha’s ability to handle routine tasks and provide quick, relevant responses.

75% Reduction in Manual Tasks: 

Before Alisha, AiVanta’s sales team spent countless hours on manual tasks like prospecting, drafting emails, and following up, with little return. The process was time-consuming and frustrating.

After implementing Alisha, the team saw a 75% reduction in manual tasks. Hours once spent on repetitive work were now reinvested into strategic planning, growth initiatives, and meaningful client interactions.

The shift enabled AiVanta to focus on scaling their business, leaving the time-consuming tasks to Alisha.

These transformations not only streamlined AIvanta’s sales process but also delivered real, measurable improvements in key metrics, demonstrating the power of AI sales automation.

A Day in AiVanta’s New Workflow

Let’s take a peek into AiVanta’s day before and after Alisha’s sales automation superpower. 

Before Alisha, every day was a grind. The team was bogged down with mundane tasks.

• Morning: Hours wasted combing through prospect lists, drafting emails, and following up with minimal success. 
• Afternoon: A blur of trying to keep the sales process moving and hoping for a reply.
• Evening: Spent scrambling to secure just one more meeting before the day ends.

After Alisha, things look very different:

• Morning: The team starts the day with strategic planning, backed by Alisha’s insights.
• Afternoon: They focus on meaningful client interactions and refining growth strategies.
• Evening: They evaluate the results of a day where Alisha’s sales automation worked tirelessly in the background.

What changed? Everything. The tiresome repetitive tasks are gone. Alisha freed up their time and energy to focus on what truly mattered: growing the business. It handles all the heavy lifting, working tirelessly in the background to ensure every lead gets the attention it deserves. This isn’t just efficiency—it’s a whole new way of working.

Why AiVanta’s Story Matters

AiVanta’s journey highlights an important lesson: success isn’t just about adopting AI sales automation; it’s about choosing the right AI sales tools, it’s about transformation.

They didn’t just fix a problem; they redefined their potential, teaching us that it's not about adopting sales ai software for the sake of it. It’s about finding solutions that genuinely transform your workflow.

By automating the repetitive and focusing on the strategic, AiVanta unlocked a new level of growth. Their story is proof that with the right tools, any business can turn roadblocks into opportunities

Alisha-AI SDR showed them that the right technology doesn’t just solve inefficiencies. It opens doors to growth, empowers teams, and changes the way business is done.

The takeaway? Success doesn’t come from working harder—it comes from working smarter. 

Could This Be Your Story Too?

AiVanta’s success shows what’s possible when technology meets purpose. If this success story resonates with you, it’s time to take action. Imagine what your business could achieve with the right AI-powered tools in your corner.

It is time you discover how Alisha-AI SDR can help you streamline your workflow, engage prospects effortlessly, and unlock exponential growth.

Alisha AI SDR

Book Your Slot

Now, it’s your turn. Don’t wait—start your transformation today. 

Automate with Alisha and watch your sales grow. Contact us now!

FAQs

What is AI sales automation?

AI sales automation refers to using artificial intelligence and machine learning technologies to automate repetitive sales tasks, analyze customer data, and streamline the sales process. It includes features like automated lead scoring, predictive analytics, intelligent CRM updates, and automated email sequences.

What is AI SDR?

An AI SDR is an artificial intelligence tool that automates sales development tasks, integrating with CRMs, email platforms, and prospecting tools to enhance B2B sales efficiency.

What are the best AI sales automation tools in 2024?

Leading AI sales automation platforms include Salesforce Sales Cloud Einstein, HubSpot Sales Hub, Outreach.io, SalesLoft, and Gong.io. Each platform offers different specializations - some focus on conversation intelligence while others excel at pipeline management or email automation.

Can AI sales automation replace human salespeople? 

AI sales automation complements rather than replaces human salespeople. It handles routine tasks like data entry, lead scoring, and initial outreach, allowing sales professionals to focus on relationship building, complex negotiations, and strategic decision-making that require human judgment and empathy.

What are the main benefits of implementing AI sales automation? 

The key benefits include increased productivity (typically 70-75% time savings on administrative tasks), improved lead quality through better scoring and prioritization, more accurate sales forecasting using predictive analytics, consistent follow-up with prospects, and data-driven insights for optimizing sales strategies.